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Virtual Tutoring Success: How Tutors Can Manage Their Bookings Like a Pro

As a virtual tutor, managing your schedule is only the first step towards being responsible and providing the best possible service to your students at Tootor. It's equally important to manage your bookings effectively, being aware of upcoming tutoring sessions you have been booked for and ensuring each session is attended as scheduled. This can be a challenging task, especially for online tutors who may be managing multiple students while also juggling other personal or professional commitments. In this blog post, we'll discuss some essential tips and strategies that can help you manage your tutoring appointments like a pro.

How to Effectively Manage Your Bookings as a Tutor

1. Check Your Inbox Regularly

One of the most important things you can do to manage your bookings is to check your email inbox regularly. Tootor will send you notifications via email when a student books, cancels, or reschedules a tutoring session with you. These emails will include the date and time of the session, as well as any other relevant details you need to know. By checking your email inbox regularly, you can ensure that you are aware of any new bookings as soon as they come in.

2. Make Sure You Receive Booking Notifications

Sometimes our email notifications for new bookings can get filtered into your spam or junk folder. To prevent this, we recommend that you add to your email contacts list.

It is also important to make sure you are checking the right email account. Some tutors tend to use different email addresses to sign up to volunteer and to create a Wix account. The email notifications for new bookings are usually sent to the email address you provided when you first applied to join Tootor. If you are not sure which email address is associated with your Tootor profile, please contact our supervising team.

3. Review Your Bookings Regularly

Another important step in managing your bookings is to review them regularly. You can do this by logging in to your Wix Calendar or by going to the My Bookings tab on By reviewing your bookings regularly, you can ensure that you are aware of any upcoming sessions and can prepare accordingly.

4. Be Aware of Cancellation Policies

It is also important to be aware of Tootor's cancellation policies. If you need to cancel a session, you should do so at least 12 hours in advance and notify the student and our supervising team promptly. It is your responsibility to do so in a timely and professional manner. Cancelling a session last minute can erode a tutor's reputation for reliability and professionalism. In any case, cancellations can be disruptive for students who set aside their time for the session and can delay their learning progress and academic goals, so you should do your best to avoid them whenever possible.

5. Plan Ahead

Effective booking management requires planning ahead. This means ensuring you stay available to accommodate each session if possible, allocating time to prepare for each session, and allowing for unexpected cancellations or rescheduling requests from students. By planning ahead, you can ensure that you demonstrate respect for your students' time, reinforce your students' commitment to their success, and have enough time to provide quality tutoring to each of your students.

Why is it Important to Manage Your Bookings Effectively?

Managing your bookings effectively is essential for several reasons. First, it ensures that you are organized and prepared for each tutoring session and can provide the best possible experience for your students. Second, it helps you avoid cancellations and other scheduling issues that can be disruptive for both you and your students. It also ensures that you don't miss or be late to any tutoring sessions, which can be frustrating for students who are counting on you. Finally, it helps you maintain a positive reputation on Tootor and encourages students to book sessions with you in the future.


As an online tutor, managing your bookings effectively is crucial for providing high-quality tutoring services and maintaining a positive reputation on Tootor. By checking your inbox regularly, making sure you receive booking notifications, reviewing your bookings regularly, being aware of cancellation policies, and planning ahead, you can ensure that you are organized, prepared, and reliable for each tutoring session. Effective booking management helps you avoid scheduling issues, be respectful towards your students' time, and show up on time to sessions to help your students achieve their academic goals.

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