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5 Effective Schedule Management Tips for Online Tutors on Tootor

Updated: Jul 1, 2023

As a volunteer tutor on Tootor, you have the flexibility to choose your own hours for providing tutoring services. However, this also means that it is your responsibility to manage your schedule effectively. Here are some tips to help you keep your availability up to date and ensure that students can book tutoring sessions with you when you are actually available, and to guide you in balancing your time tutoring with your personal life.

How to Effectively Manage Your Schedule as a Tutor

1. Review and Update Your Availability Regularly

It's essential to regularly review your schedule so that you can make adjustments to it as needed and students can book sessions with you only when you are free. To update your schedule or availability, you can fill out this form or send us an email. If you choose to fill out the form, select "I want to update my availability/schedule" and indicate the days and times that you are available to tutor on a weekly basis.

2. Block Off Unavailable Time Slots Regularly

If you have other commitments, such as work, school, or family obligations, it's important to block off those times on your schedule. It's also a good idea to block off your time slots if you are planning to take a break from tutoring or are going to be away for a while. You can do this by adding blocked times on your calendar on Wix. Proactively blocking off times instead of cancelling sessions due to unavailability not only ensures a positive experience for your students but also helps you build a good reputation as a reliable and professional tutor.

3. Sync Your Personal and Wix Calendars

By syncing your personal calendar with your Wix calendar, any events or appointments you have scheduled on your personal calendar will be automatically blocked off on your Tootor schedule. This ensures that you don't have any time slots open during a time when you have a prior commitment. Having your calendars synced also allows you to conveniently keep track of both your personal calendar events and Tootor bookings in one place.

It's important to note that you should still regularly check your Tootor schedule to ensure that it is up to date and accurate. Even with a synced calendar, there may be times when you need to manually adjust your availability on Tootor.

4. Prioritize Your Workload

As an online tutor, you may have a lot of demands on your time, including lesson planning and responding to student emails. It’s important to prioritize these tasks so that you’re not overwhelmed. For example, you may want to dedicate certain days or times of the day to lesson planning, while reserving other times for tutoring sessions.

5. Don't Overbook Yourself

One of the biggest mistakes that online tutors make is allowing themselves to get overbooked. It's essential to ensure that you have enough time between tutoring sessions to prepare for your next session and take breaks. Overbooking yourself can lead to exhaustion, decreased productivity, and ultimately, burnout, and reduce the quality of your tutoring sessions.

Why is it Important to Manage Your Schedule Effectively?

Effective schedule management is an important life skill to have not only when volunteering as a tutor at Tootor, but also in your school, work, and personal life. Moreover, it is a courtesy to your students, as it helps them plan their own schedules and avoid any potential scheduling conflicts. This not only ensures that their learning experience is uninterrupted but also shows that the tutor values and respects their time. Additionally, effective schedule management is a key factor in building a professional and trustworthy reputation, which is crucial in any field of work or study.


Following these tips on managing your schedule effectively is crucial for success as a tutor and personal well-being. By keeping your availability up to date and blocking off times when you are not available, you can ensure that you are able to provide tutoring services when students need them while avoiding burnout. Syncing your personal calendar with your Tootor schedule is also a great way to keep your availability up to date and prevent overbooking. By prioritizing tasks and maintaining a healthy balance between tutoring and your personal life, you can provide high-quality tutoring services to your students while also taking care of yourself.

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